ICE Program Assistant - Admin & Support (I, II, III, IV)

Location: Guatemala City, Guatemala, Guatemala
Date Posted: 01-26-2018
 
ICE Program Assistant - Admin & Support (I, II, III, IV)
Guatemala City, Guatemala
Anticipated Award: 2019
Bilingual: Spanish and English
RSO Security Clearance
 
ATSG Corporation prides itself on our proven dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.
The company provides a variety of services within the Intelligence Community. Our products may be diverse but the results are one and the same—on schedule, on budget, and completed with superior quality. We are experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. As an organization, we are consistently expanding our footprint in the contracting community.
 
We are presently of identifying candidates for the position of a Admin & Support – ICE Program Assistant to work with International Narcotics and Law Enforcement (INL) in Guatemala City, Guatemala on the CARSI Initiative. This opening is in response to the Government taking efforts to consolidate positions in Latin and Central America to one source.

The CARSI Initiative, one of the largest and most sophisticated multi-lateral security efforts in the world, provides funding for the USG to assist the governments of the CARSI countries with police professionalization, justice sector reform, counter narcotics efforts, border security management, crime and violence prevention, and anti-corruption efforts. This Initiative will focus on a series of administrative and support roles SIU Program Assistant, ICE Program Assistant, Invitational Travel Assistant, Report/Technical Advisor, Acquisitions Liaison, Professional Monitor Assistant, Administrative Assistants, Strategic Plan Administrative Assistant, File Scanning and Classification). Requirements and Skill Level Qualifications for the Admin & Support – ICE Program Assistant are as follows:
 
 
Requirements:
  • An Associate’s Degree (or Guatemalan equivalent) in Secretarial Studies is required. 
  • RSO security clearance.
  • A minimum of one year of experience with administrative and/or office management support is required.
  • Knowledge of various software applications, i.e., Word, Excel, Access. On-the-job training.
  • Proficient in Microsoft Office.
  • Working knowledge of English and Spanish is required. English Level III is required. Spanish Level IV (fluent) is required.
  • Incumbent should have a basic knowledge of inventory control mechanisms; preferred.
  • Incumbent should be familiar with the local economy, specifically with purchasing practices and how to research and locate vendors; preferred.
  • Incumbent should have basic knowledge of DHS/ICE procedures; preferred.
 
Responsibilities:
  • Budget and Fiscal Management – Under the direction of the DHS/ICE Mission Support Specialist, the incumbent will assist in the execution of DHS/ICE’s annual budget for the SIU in addition to assisting in budget formulation and financial planning. Responsibilities include quarterly/yearly lease agreements in Guatemala City.  The position will also assist with all reporting requirements relating to budget control including end of fiscal year close out documents, quarterly/status budget reports, and other reports as required.
  • Incumbent will be responsible for inventory control systems. Incumbent will have the authority to recommend issues/problems with later reporting to supervisor.
  • Incumbent will be responsible for preparing and providing to the COR the budget requests, annual financial plan, fiscal year beginning and closing requirements.
  • Acquisitions – The Incumbent will be responsible for processing all procurement requests to be processed by the INL Guatemala Procurement Office.  Responsibilities will include: conducting market research, fully identifying requirements, writing statements of work, obtaining necessary quotes from vendors and preparing the actual procurement requests to be processed by INL Guatemala.
  • Travel requests:  The incumbent will be responsible for preparing all travel documents for SIU members and host nation counterparts both national and international. Incumbent will also be responsible for ensuring that travelers have appropriate immigration documentation.
  • Training-- incumbent will work with DHS/ICE Headquarters and/or FLETC to process all training requests for SIU members and host nation counterparts.
  • Inventory control- DHS/ICE has extensive inventory controls in place and incumbent will assist with the annual State Department/INL Guatemala End Use Monitoring Report and will assist with the DHS/ICE inventory as well as daily maintenance of the inventory control system (issuing, surplus, destroying equipment).
  • Database maintenance- DHS/ICE has stringent controls in place to manage equipment and personnel. As requested by the COR, the incumbent will be required to meet with host nation to ensure an accurate accounting of personnel and equipment.
  • Advise on any and all factors which will or may impact the successful implementation of identified changes for the SIU such as transparency, training and career development.
  • Coordinate polygraphs, human rights and other tests to ensure a high level of quality and professionalism in the SIU team.
  • Determine equipment and material needs for the operation of the SIU.
  • Organize, schedule and direct work and SIU team meetings, as appropriate, while coordinating pertinent evaluations of meetings, progress, and related SIU goals and objectives.
  • Provide reports to SIU DHS/ICE Country Attaché and Special Agents.
  • Write, distribute, and follow up on letters to host government entities regarding SIU/DHS ICE.
  • Maintain day-to-day communication with Ministry of Government, Public Ministry, “SAT” and PNC Headquarters personnel to ensure information is flowing between SIU and the GOG.
  • Create/maintain the SIU database up to date with all relevant and required information.
  • Assists with preparing DHS/ICE forms or processing forms for procurement or accounting purposes as directed by DHS/ICE Country Attaché and/or DHS/ICE Mission Support Specialist.
  • Receive and follow Embassy and State Department policies and procedures as authorized regarding security of official memorandums, reports, packages, identifying personal data, etc.
  • Assists with coordinating SIU vehicle maintenance and procurements.  Making appointments for vehicles to be serviced, washed, alarmed, etc.  Preparing necessary paperwork for the maintenance of all vehicles.  Contacting DHS/ICE Country Attaché concerning any issues with the vehicles.
  • Provides assistance to SIU office staff on administrative duties and responsibilities.  Send out emails or memos on meetings, requesting supplies list, etc.  Perform secretarial services for SIU, answer telephones, typing, coordinating appointments, managing files, receiving and processing mail, etc.
  • Provide assistance to DHS/ICE Special Agents in translating and preparing official correspondence.
  • The position is located in Guatemala City, Guatemala.   
  • In-country and international travel may be required as part of this position.
  • Hours for this full-time position will be the core hours of U.S. Embassy Guatemala: 7:30 am to 5:00 pm Monday through Thursday and 7:30 am to 12:30 pm Friday, 40 hours per week.
 
 Skill Level Qualification Scale (*Candidates must fit into one of these levels of experience):
 
IV (LEVEL 4)
  • U.S., Guatemalan or third country citizen.
  • Security Clearance Type: U.S. and third country citizens will need a MRPT security clearance; a Guatemalan citizen will need an Embassy RSO background security check.
  • High School Degree.
  • FSI Level 3/3 English, FSI Level 4/4 Spanish.
  • Five (5) years administrative experience in a professional setting.
  • Previous GOM, law enforcement or project management experience; preferred.
  • Able to effectively communicate in English and Spanish.
  • Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, and ability to learn new software.
III (LEVEL 3)
  • U.S., Guatemalan, or third country citizen.
  • Security Clearance Type: U.S. and third country citizens will need a MRPT security clearance; a Guatemalan citizen will need an Embassy RSO background security check.
  • High School Degree.
  • FSI Level 3/3 English, FSI Level 4/4 Spanish.
  • Two (2) years administrative experience in a professional setting.
  • Previous GOM, law enforcement or project management experience; preferred.
  • Able to effectively communicate in English and Spanish.
  • Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, and ability to learn new software.
II (LEVEL 2)
  • U.S., Guatemalan, or third country citizen.
  • Security Clearance Type: U.S. and third country citizen will need a MRPT security clearance, a Guatemalan citizen will need an Embassy RSO background security check.
  • BA/BS (University degree equivalent) required.
  • FSI level 3/3 English, FSI level 4/4 Spanish.
  • Two (2) years administrative experience in a professional setting.
  • Previous GOM, law enforcement or project management experience; preferred.
  • Able to effectively communicate in English and Spanish.
  • Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, and ability to learn new software.
I (LEVEL 1)
  • U.S., Guatemalan or third country citizen.
  • Security Clearance Type: U.S. and third country citizen will need an MRPT security clearance, a Guatemalan citizen will need an Embassy RSO background security check.
  • BA/BS (University degree equivalent) required.
  • FSI level 3/3 English, FSI level 4/4 Spanish.
  • Two (2) years administrative experience in a professional setting.
  • Previous GOM, two (2) years law enforcement or project management experience required.
  • Able to effectively communicate in English and Spanish.
  • Knowledge of the Microsoft Office suite to include Word, Excel, and Power Point, and ability to learn new software.

*Candidates are encouraged to submit a .doc or .docx resume that explicitly addresses each of the requirements listed above. 
 
As an Equal Opportunity Employer, our applicants and employees are protected from discrimination. Visit http://bit.ly/FederalEEO for more information.
 
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Recruiting Team.
 
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
To comply with Federal law, ATSG Corporation participates in E-Verify.  Successful candidates must pass the E-Verify process after hire. 
 
We respectfully request not to be contacted by recruiters and/or staffing agencies.
 
 
 
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