Procurement Assistant - Administrative and Support III

Location: San Salvador, El Salvador, El Salvador
Date Posted: 12-18-2018
 
Procurement Assistant
U.S. Embassy, San Salvador, El Salvador
MRPT Clearance (U.S. Citizens & TCNs) or RSO Clearance (LNs) (Clearance FAQs HERE)
 
 
ATSG Corporation prides itself on our proven dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their work. We take excellent care of our team so they may have the freedom and confidence to focus on their missions and provide nothing but the best output on the work site and at home.
The company provides a variety of services within the Intelligence Community. Our products may be diverse but the results are one and the same—on schedule, on budget, and completed with superior quality. We are experienced in areas such as Mobility, Enterprise Architecture, Data Processing, Law Enforcement Mission Support, and Acquisition Support. As an organization, we are consistently expanding our footprint in the contracting community.
 
We are presently identifying candidates for an Procurement Assistant to work with International Narcotics and Law Enforcement (INL) in San Salvador, El Salvador on the CARSI Initiative. This opening is in response to the Government taking efforts to consolidate positions in Latin and Central America to one source.
 
The CARSI Initiative, one of the largest and most sophisticated multi-lateral security efforts in the world, provides funding for the USG to assist the governments of the CARSI countries with police professionalization, justice sector reform, counter narcotics efforts, border security management, crime and violence prevention, and anti-corruption efforts. This Initiative will focus on a series of Policing, Specialty, IT, and Administrative roles. Requirements and Skill Qualifications for the Procurement Assistant are as follows:
 
Required—
  • MRPT Clearance (U.S. Citizens & TCNs) or RSO Clearance (LNs)
  • A degree in Business Administration, Financial or related economic field.
  • Three (3) years of progressively responsible, professional-level experience in a development organization and prior experience in administrative/procurement tasks.
  • FSI level 4/4 Spanish, level 3/3 English
  • Demonstrated advance knowledge of Microsoft office.
  • A valid driver’s license (Liviana) and services must include transportation costs to the various locations of these projects.
 
Responsibilities—
  • This position is located in San Salvador, El Salvador.  Travel within El Salvador and some international location is required.
  • Works most closely with the US Embassy INL/El Salvador Director, Contracting Officer (CO), and Contracting Officer’s Representative (COR). 
  • Maintains open, timely, and effective communications with the INL/El Salvador Team Leader and, as appropriate, with the INL/WHP Director and Deputy Director on issues falling under the scope of work, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
  • Assists the INL Acquisitions and Budget Supervisor and the Grants Development Program Manager. 
  • Assists INL to conduct market research
  • Assists INL to prepare Independent Government Cost Estimates (IGCE), drafting procurement documents related to sole source purchases, source/origin waivers, etc. and entering these and supporting documents into the ILMS ARIBA system. 
  • Provides program support including project management, event support, administrative assistance, meeting planning, etc. 
  • Coordinates with INL Procurement and INL Program Managers at Post. 
  • Visits INL projects that include but are not limited to Prisons, PNC Holding Cells, PNC delegations, and land borders and ports around the country.
  • Assists INL to support INL program procurements.
  • Assists INL to work with the General Services Office (GSO) procurement team and INL Resources Management (INL/RM) procurement in Washington DC to complete procurements.
  • Works with INL to provide assistance in planning, monitoring, and implementing project components including event support, procurements, administrative support, field supervision and monitoring, etc.
  • Completes logistic situations, moves boxes (with the procured equipment) from vendors to the warehouse, in some cases delivery of equipment, and escorts vendors while they are delivering INL equipment to the Embassy warehouse.
  • Assists INL to work with other agency program managers and section chiefs at post to ensure that Statements of Work (SOW) and technical specifications for supplies/services to be purchased are complete and appropriate.
  • Assists INL to ensure adequate funding is available for items to be procured and make all required entries into the procurement system via the Integrated Logistics Management System's (ILMS) Ariba. 
  • Follows up on all procurement actions to include working shipping and customs clearance issues and keeping key personnel informed on the status of the procurements. 
  • Assists INL in the drafting of procurement related documents
  • Assists INL to draft correspondence, reports, donation letters, memorandums and messages as required, in both English and Spanish. 
  • Maintains centralized and organized files. 
  • Assists INL with special projects and coordinates meetings, seminars, regional conferences as needed. 
  • Assists INL to manage procurement related meetings and appointments and provides translation support when needed. 
  • Briefs INL, mission agencies, GOES authorities and others on the current status of procurement actions and any difficulties involved. 
  • Escorts visitors to GOES offices and project sites where procurement issues are involved. 
  • Assists in the receiving and distribution of INL-funded supplies and equipment and with the donation process to mid-high level GOES officials.
  • Maintains the donated equipment data base and assists with the annual statutorily mandated End Use Monitoring Report.
  • Assists the INL Acquisitions and Budget Supervisor and INL Procurement Assistant Senior, with monitoring performance and evaluation of incumbents to determine if objectives and services requirements have been met, these contracts may be finalized by the US Government at any time.
  • Performs site visits to assist INL to verify status of the items procured delivered to the several projects. 
  • Provides the following reports as deliverables:
    • Monthly: Provide a summary of relevant program activity, progress toward desired impacts, recommendations for advancing program and U.S. objectives, project highlights, and other relevant significant information including metrics, milestones achieved, and other relevant statistical data.  Report on scheduled upcoming meetings, trainings, and other activities, outlining dates and participants (due the second Tuesday of each month).
    • Quarterly: Quarterly Reports, including compiled monthly report quantitative data, an analysis of program trends, and an update on progress toward INL’s desired outcomes and impact goals, noting challenges, successes, future plans, and recommendations to INL.  Due within 30 days of the close of the reporting quarter.  
    • Annually: Provide the INL an End Year Summary of the last year and an estimate of progress toward reaching the three year goal of turning over responsibility to the host government, and an annual report detailing the results of each projected output, outcome, performance measurement, and impact.
 
 
*Candidates are encouraged to submit a .doc or .docx resume that explicitly addresses each of the requirements listed above.
 
As an Equal Opportunity Employer, our applicants and employees are protected from discrimination. Visit http://bit.ly/FederalEEO for more information.
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Recruiting Team.
 
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.
 
To comply with Federal law, ATSG Corporation participates in E-Verify.  Successful candidates must pass the E-Verify process after hire.
 
We respectfully request not to be contacted by recruiters and/or staffing agencies.
 
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